LEGAL UNION | policy

Privacy Policy

General Provisions

This personal data processing policy has been developed in accordance with the requirements of the European Union law dated 25.05.2018 No. 679 "General Data Protection Regulation" (hereinafter referred to as the Data Protection Law) and defines the procedure for processing personal data and measures to ensure the security of personal data taken by UNI (hereinafter - the Operator).

1.1. The Operator sets compliance with the rights and freedoms of a person and a citizen when processing his personal data, including protecting the rights to privacy, personal, and family secrets, as its most important goal and condition for carrying out its activities.

1.2. This Operator's policy regarding the processing of personal data (hereinafter - the Policy) applies to all information that the Operator may obtain about visitors to the website.

2. Basic Definitions Used in the Policy

2.1. Automated processing of personal data - processing of personal data using computer technology means.

2.2. Blocking of personal data - a temporary cessation of the processing of personal data (except in cases where processing is necessary to clarify personal data).

2.3. Website - a combination of graphic and informational materials, as well as computer programs and databases providing their availability on the internet at a network address.

2.4. Information system of personal data - a set of personal data contained in databases, ensuring their processing by information technologies and technical means.

2.5. Anonymization of personal data - actions resulting in the impossibility, without the use of additional information, to determine the belonging of personal data to a specific User or other subject of personal data.

2.6. Processing of personal data - any action (operation) or a set of actions (operations) carried out using automation tools or without using such tools with personal data, including collection, recording, systematization, accumulation, storage, clarification (updating, changing), extraction, use, transfer (distribution, provision, access), anonymization, blocking, deletion, destruction of personal data.

2.7. Operator - a state body, municipal body, legal or natural person, independently or jointly with other persons, organizing and (or) carrying out the processing of personal data, as well as determining the purposes of personal data processing, the composition of personal data subject to processing, actions (operations) performed with personal data.

2.8. Personal data - any information directly or indirectly related to a specific or identifiable User of the website.

2.9. Personal data permitted by the subject of personal data for distribution - personal data, access to which by an unlimited number of persons is granted by the subject of personal data by giving consent to the processing of personal data permitted by the subject of personal data for distribution in the manner provided by the Data Protection Law (hereinafter - personal data permitted for distribution).

2.10. User - any visitor of the website.

2.11. Provision of personal data - actions aimed at disclosing personal data to a specific person or a specific circle of persons.

2.12. Distribution of personal data - any actions aimed at disclosing personal data to an unspecified circle of persons (transferring personal data) or acquainting an unlimited number of persons with personal data, including disclosing personal data in mass media, posting in information and telecommunication networks, or providing access to personal data by any other means.

2.13. Cross-border transfer of personal data - transfer of personal data to the territory of a foreign state to the authorities of a foreign state, foreign individual, or foreign legal entity.

2.14. Destruction of personal data - any actions resulting in the irreversible destruction of personal data with the impossibility of further recovery of the content of personal data in the information system of personal data and (or) the destruction of material carriers of personal data.

3. Main Rights and Obligations of the Operator

3.1. The Operator has the right to:

obtain from the subject of personal data accurate information and/or documents containing personal data;
in case of withdrawal by the subject of personal data of consent to the processing of personal data, the Operator has the right to continue the processing of personal data without the consent of the subject of personal data if there are grounds specified in the Data Protection Law;
independently determine the scope and list of measures necessary and sufficient to ensure compliance with the obligations provided by the Data Protection Law and regulatory legal acts adopted in accordance with it, unless otherwise provided by the Data Protection Law or other federal laws.

3.2. The Operator must:

provide the subject of personal data, upon request, with information regarding the processing of their personal data;
organize the processing of personal data in the manner established by the current legislation of the European Union;
respond to inquiries and requests from subjects of personal data and their legal representatives in accordance with the requirements of the Data Protection Law;
provide the necessary information to the authorized body for the protection of the rights of subjects of personal data upon request from this body within 30 days from the date of receiving such a request;
publish or otherwise ensure unlimited access to this Policy regarding the processing of personal data;
take legal, organizational, and technical measures to protect personal data from unlawful or accidental access to them, destruction, alteration, blocking, copying, provision, distribution of personal data, as well as from other unlawful actions with personal data;
terminate the transfer (distribution, provision, access) of personal data, cease processing, and destroy personal data in the manner and cases provided by the Data Protection Law;
fulfill other obligations provided by the Data Protection Law.

4. Main Rights and Obligations of the Subjects of Personal Data

4.1. Subjects of personal data have the right to:

receive information regarding the processing of their personal data, except in cases provided by laws. The information is provided by the Operator to the subject of personal data in an accessible form and should not contain personal data related to other subjects of personal data, except in cases when there are legitimate grounds for disclosing such personal data. The list of information and the procedure for obtaining it are established by the Data Protection Law;
demand from the operator the clarification of their personal data, their blocking, or destruction in case the personal data are incomplete, outdated, inaccurate, illegally obtained, or unnecessary for the stated purpose of processing, as well as to take measures provided by law to protect their rights;
stipulate the condition of prior consent when processing personal data for the purpose of promoting goods, works, and services on the market;
withdraw consent to the processing of personal data;
appeal to the authorized body for the protection of the rights of subjects of personal data or in court for unlawful actions or inaction of the Operator in the processing of their personal data;
exercise other rights provided by the legislation of the European Union.

4.2. Subjects of personal data must:

provide the Operator with accurate information about themselves;
inform the Operator about the clarification (updating, changing) of their personal data.

4.3. Individuals who provide the Operator with inaccurate information about themselves or information about another subject of personal data without the consent of the latter bear responsibility in accordance with the legislation of the EU.

5. The Operator may process the following User's personal data:

5.1. Surname, first name, patronymic.

5.2. Email address.

5.3. Phone numbers.

5.4. Additionally, the site collects and processes anonymized data about visitors (including "cookie" files) using Internet statistics services (Google Analytics and others).

5.5. The above-listed data are further referred to in this Policy as Personal Data.

5.6. The Operator does not process special categories of personal data related to racial, national origin, political views, religious or philosophical beliefs, intimate life.

5.7. Processing of personal data permitted for distribution from among special categories of personal data specified in the Data Protection Law is allowed if the prohibitions and conditions provided by the Data Protection Law are observed.

5.8. User's consent to process personal data permitted for distribution is formalized separately from other consents for processing their personal data. In this case, the conditions provided, in particular, by the Data Protection Law, are observed. The requirements for the content of such consent are established by the authorized body for the protection of the rights of subjects of personal data.

5.8.1. The User provides the Operator with consent to process personal data permitted for distribution directly.

5.8.2. Within a period not exceeding three working days from the date of receiving the User's consent, the Operator is obliged to publish information on the conditions for processing, the presence of prohibitions and conditions for processing personal data permitted for distribution by an unlimited number of persons.

5.8.3. The transfer (distribution, provision, access) of personal data permitted by the subject of personal data for distribution must be terminated at any time upon the request of the subject of personal data. This requirement must include the surname, first name, patronymic (if available), contact information (phone number, email address, or mailing address) of the subject of personal data, as well as a list of personal data, the processing of which should be terminated. The personal data specified in this request may only be processed by the Operator to whom it is addressed.

5.8.4. The consent to process personal data permitted for distribution ceases to be valid from the moment the Operator receives the requirement specified in clause 5.8.3 of this Policy regarding the processing of personal data.

6. Principles of Personal Data Processing

6.1. Processing of personal data is carried out on a lawful and fair basis.

6.2. Processing of personal data is limited to achieving specific, predetermined, and legitimate purposes. Processing of personal data that is incompatible with the purposes of collecting personal data is not allowed.

6.3. The merging of databases containing personal data processed for purposes that are incompatible with each other is not allowed.

6.4. Only personal data that meet the purposes of their processing are subject to processing.

6.5. The content and volume of processed personal data correspond to the declared purposes of their processing. Redundancy of processed personal data in relation to the declared purposes of their processing is not allowed.

6.6. When processing personal data, accuracy, sufficiency, and, if necessary, relevance of personal data to the purposes of processing are ensured. The Operator takes necessary measures and/or ensures their adoption for deleting or clarifying incomplete or inaccurate data.

6.7. Storage of personal data is carried out in a form that allows identifying the subject of personal data no longer than required by the purposes of processing personal data unless the storage period of personal data is established by federal law, a contract, the party to which, the beneficiary or guarantor of which is the subject of personal data. Processed personal data is destroyed or depersonalized upon achieving the purposes of processing or in case there is no longer a need to achieve these purposes, unless otherwise provided by federal law.

7. Purposes of Personal Data Processing

7.1. The purpose of processing the User's personal data:

Informing the User by sending emails.
Conclusion, execution, and termination of civil contracts.
Providing access to the User for services, information, and/or materials contained on the website.

7.2. Additionally, the Operator has the right to send notifications to the User about new products and services, special offers, and various events. The User can always opt-out of receiving informational messages by sending a letter to the Operator at the email address agent.manager@uni.texe with the subject "Refusal of notifications about new products and services and special offers."

7.3. Anonymized User data collected using Internet statistics services is used to gather information about User actions on the website, improve the quality of the site and its content.

8. Legal Bases for Processing Personal Data

8.1. The legal bases for processing personal data by the Operator are:

Contracts concluded between the operator and the subject of personal data.
According to international law of the European Union.
Laws, other regulatory legal acts in the field of personal data protection.
Consents of Users to process their personal data, for processing personal data allowed for distribution.

8.2. The Operator processes the User's personal data only if it is filled in and/or submitted by the User independently through special forms located on the site or sent to the Operator via email. By filling out the corresponding forms and/or submitting their personal data to the Operator, the User expresses their consent to this Policy.

8.3. The Operator processes anonymized User data if permitted in the User's browser settings (enabled cookie file storage and use of JavaScript technology).

8.4. The subject of personal data independently decides to provide their personal data and gives consent freely, by their own will, and in their own interest.

Conditions for Processing Personal Data

9.1. Processing of personal data is carried out with the consent of the subject of personal data for processing their personal data.

9.2. Processing of personal data is necessary to achieve the purposes provided for by the international treaty of the European Union or the law, to perform the functions, powers, and duties assigned by the legislation of the European Union to the operator.

9.3. Processing of personal data is necessary for the administration of justice, execution of a judicial act, an act of another authority, or an official subject to enforcement under the legislation of the European Union on enforcement proceedings.

9.4. Processing of personal data is necessary to perform a contract, the party to which, the beneficiary, or guarantor of which is the subject of personal data, as well as for the conclusion of a contract at the initiative of the subject of personal data or a contract where the subject of personal data will be the beneficiary or guarantor.

9.5. Processing of personal data is necessary to exercise the rights and legitimate interests of the operator or third parties or to achieve socially significant goals provided that it does not violate the rights and freedoms of the subject of personal data.

9.6. Processing of personal data is conducted when the subject of personal data provides access to an unlimited circle of persons or upon their request (hereinafter - publicly available personal data).

9.7. Processing of personal data is carried out for publication or mandatory disclosure in accordance with federal law.

10. Procedure for Collection, Storage, Transfer, and Other Types of Personal Data Processing

The security of personal data processed by the Operator is ensured through the implementation of legal, organizational, and technical measures necessary to fully comply with the requirements of the current legislation in the field of personal data protection.

10.1. The Operator ensures the security of personal data and takes all possible measures to prevent unauthorized access to personal data.

10.2. The User's personal data will never, under any circumstances, be transferred to third parties except in cases related to the fulfillment of current legislation or if the subject of personal data has given consent to the Operator for the transfer of data to a third party to fulfill obligations under a civil contract.

10.3. In case of inaccuracies in personal data, the User can update them independently by sending a notification to the Operator's email address agent.manager@uni.texe with the subject "Update of personal data."

10.4. The period of personal data processing is determined by achieving the purposes for which personal data were collected unless another period is stipulated by a contract or current legislation. The User can at any time revoke their consent to the processing of personal data by sending a notification to the Operator via email to the Operator's email address agent.manager@uni.texe with the subject "Withdrawal of consent to process personal data."

10.5. All information collected by third-party services, including payment systems, communication means, and other service providers, is stored and processed by these entities (Operators) in accordance with their User Agreement and Privacy Policy. The subject of personal data and/or the User must independently and in a timely manner familiarize themselves with these documents. The Operator is not responsible for the actions of third parties, including the service providers mentioned in this clause.

10.6. Prohibitions established by the subject of personal data on transfer (except providing access) or conditions for processing (except obtaining access) of personal data allowed for distribution do not apply in cases of processing personal data in the public interest as defined by EU legislation.

10.7. The Operator ensures the confidentiality of personal data during its processing.

10.8. The Operator stores personal data in a form that allows identifying the subject of personal data for no longer than necessary for the purposes of processing personal data unless the storage period of personal data is established by federal law, a contract, or a party to which, beneficiary, or guarantor by whom the subject of personal data acts.

10.9. The termination of personal data processing may occur upon achieving the purposes of processing personal data, expiration of the consent period from the subject of personal data, or withdrawal of consent by the subject of personal data, as well as upon identifying unlawful processing of personal data.

11. List of Actions Performed by the Operator with Received Personal Data

11.1. The Operator collects, records, systematizes, accumulates, stores, updates (modifies, updates), extracts, uses, transfers (distributes, provides access), anonymizes, blocks, deletes, and destroys personal data.

11.2. The Operator carries out automated processing of personal data with receiving and/or transferring information over information and telecommunication networks or without them.

12. Cross-Border Transfer of Personal Data

12.1. Before initiating the cross-border transfer of personal data, the Operator must ensure that the foreign state, to whose territory the transfer of personal data is planned, provides reliable protection of the rights of the subjects of personal data.

12.2. Cross-border transfer of personal data to the territories of foreign states that do not meet the aforementioned requirements can only be carried out if there is written consent from the subject of personal data for the cross-border transfer of their personal data and/or to fulfill a contract in which the subject of personal data acts as a party.

13. Confidentiality of Personal Data

The Operator and other individuals who have gained access to personal data are obliged not to disclose personal data to third parties or distribute personal data without the consent of the subject of personal data, unless otherwise provided by law.

14. Final Provisions

14.1. The User can receive any clarifications on matters related to the processing of their personal data by contacting the Operator via email at agent.manager@uni.texe.

14.2. Any changes to the Operator's policy for processing personal data will be reflected in this document. The Policy is effective indefinitely until replaced by a new version.

14.3. The current version of the Policy is freely available on the Internet at privacy.